Job summary

Harare, Zimbabwe, Africa
Career Level:
Senior (5+ years of experience)
Job type:
Full time
Apply before:
27 Jan, 2020

Personal Assistant

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About this job
Personal Assistant to the Finance and Planning Director to the Finance and Planning Director Duties and responsibilities Organising and co-coordinating meetings for the Finance and Planning Director; Taking and circulating expeditiously accurate minutes of key meetings; Developing a working knowledge of the Finance and Planning Director’s contacts and developing a general awareness of key business issues; Meeting and looking after visitors at all levels of seniority; Qualifications Higher National Diploma in Secretarial Studies; Shorthand at a minimum of 100wpm; Strong interpersonal skills at all levels both internally and externally; The ability to oversee a number of priorities, to prioritise and meet deadlines; Good communication skills both written; Excellent organisational skills with a very high degree of accuracy and attention to detail; Discretion to deal with sensitive or confidential information; A systematic approach with an interest in creating and maintenance of high quality systems and procedures; The ability to work alone and as part of a team; Strong working knowledge of Word (essential) and other Microsoft packages such as Excel, PowerPoint; A minimum of five years working experience at senior secretarial level. Screening calls, passing callers on to the right alternative contact if appropriate, and taking detailed messages, handling queries and conveying accurate messages; Managing the Finance and Planning Director’s diary and correspondences, including creating a suitable filing system for rapid retrieval of important documentation or correspondences; Handling post, couriers, filing, photocopying and archiving and allocating correspondence to the correct recipients as needed; Maintaining a record of any operational queries or complaints received from external parties with action taken. How to apply All applications will be treated in strictest confidence. Applicants should submit six copies of applications, curriculum vitae, giving full personal details, certified proof of qualifications, employment history and experience, present salary, and names and contact details of three referees to:   The Acting Deputy Registrar (Human Resources and Administration) Women’s University in Africa 549 Arcturus Road Greendale Harare OR P.O. BOXGD 32 Greendale Harare   The closing date for receipt of applications is Monday 27th January 2020.